The end of year holiday shutdown period can be a great time for people and businesses to wind down and re-energize before the new year. There are various things that should be considered to ensure that you can have a stress-free shutdown period and have things taken care of. Both individuals and businesses should bear in mind several things as part of their checklists to help manage the holiday shutdown period.
- Ensure that there is communication regarding closure dates. This can be communicated on your website, email, social media and client communication. Out of office notifications can also be placed on emails, voicemail etc.
- Making sure any outstanding debt is recovered. This would involve staying on top of outstanding debts by issuing up to date invoices and follow-ups. Outstanding invoices should also be dealt with.
- Considering current insurances of your business and whether these need to be reviewed for the new year.
- Backing up/securing your computerized systems. This would ensure that files/documentation etc. are not lost/corrupt and prevent any forms of data leak, especially with customer information.
- Ensure that your business is on top of file management/stock management before the new year.
- Securing all physical premises. If your business has physical premises this would include ensuring that your store/office is kept secure, such as locking all exits. Any security systems such as alarms and cameras should also be checked.
- Creating a plan/timetable for the new year. Depending on the nature of your business, you may benefit from creating a schedule such as noting key events. This will ensure that all personnel involved in the business are aware of what to expect in the new year.
- Ensure that staff management is taken care of. Keeping a record of staff and their individual leave taken across the shutdown period and booked leave is an important part of planning. Also consider whether you will have staff working throughout the end of year shutdown period as well.
- Making sure any outstanding matters for the year are dealt with. This may involve taking action or providing updates, follow-ups, making notes etc.
These are just some of the important things that need to be considered before the end of year holiday shutdown period. These considerations will assist you in having a smooth shutdown period and will help when reopening in the new year.
If you would like to issue a Letter of Demand or pursue Debt Recovery options in relation to any outstanding debts owed to you, please do not hesitate to contact us on 02 8999 9809.